With the combination of Torii's Application Catalog and the power of Torii workflows you can easily create a request application access workflow.

Follow these steps to:

  1. Create a request access workflow

  2. Setup request access button from the application catalog

💡 Feel free to modify these steps to fit your needs.

Step 1 - Create a Request Access Workflow

The example workflow below will be triggered when a user requests access to an existing application from the catalog. The requesting user will be asked to fill in a short form and the form submission will be sent to the app owner for approval.

Step 1.1 - Request Access Trigger

  1. Navigate to the workflows page and create a new workflow

  2. On the trigger type, select "Request access"

Step 1.2 - Send Application Form to the App Owner

Add "Send application form" action

In the action email setup, complete the details:

  • App: The app that the user requested access to

  • From: The user that requested the access

  • To: App owner

  • Fill in the subject line and text

In the action form setup, complete the details:

  • Form intro: Type the intro message that will appear on the short form

  • Select form fields: Pick questions you would like to ask the requesting user

  • Send Form Submissions To: App Owner

Step 1.3 - Request Approval from the App Owner

Add "Request approval" action

In the action email setup, complete the details:

  • From: Pick the sender user

  • To: App Owner

  • Fill in the subject line and text

  • Email submissions to: App Owner

Step 1.4 - Send Email to IT

Add "Send Email" action:

In the action email setup, complete the details:

  • From: Pick the sender user

  • To: IT Ops

  • CC: App owner

  • Fill in the subject line and text

  • Email submissions to: App Owner

Step 2 - Setup Request Access Button from the App Catalog

  • Enable the Application Catalog from the settings page

  • Enable "Request access to an application"

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